Privacy Policy

Last updated — 7 April 2026

Emissary of GAIA B.V. ("we", "us", "our") respects your privacy and is committed to protecting the personal data of visitors to emissaryofgaia.com. This policy explains what information we collect, why we collect it, and your rights under the General Data Protection Regulation (GDPR).

1. Data Controller

The data controller responsible for this website is:

Emissary of GAIA B.V.
Ronde Koestallaan 8
2142 GK Cruquius, the Netherlands
KvK: 97812714
Email: firstcontact@emissaryofgaia.com

2. What Data We Collect

When you visit our website, the following data may be processed:

Server log data: Your IP address, browser type, operating system, referring URL, pages visited, and date/time of access. This data is collected automatically by our hosting provider, Xel.nl, for the purpose of delivering the website and maintaining server security.
Contact form data: If you contact us via our contact form (when available), we collect the information you voluntarily provide, such as your name and email address. This data is used solely to respond to your enquiry.

We do not use analytics tools, tracking pixels, or third-party advertising services. Fonts are served locally from our own server — no data is transmitted to external font providers.

3. Legal Basis for Processing

We process personal data on the following legal bases under Article 6 GDPR:

Legitimate interest (Art. 6(1)(f)) — Server log data is processed to ensure the security and proper functioning of our website.
Consent (Art. 6(1)(a)) — Any non-essential cookies are only placed after you give explicit consent via our cookie banner.
Contractual necessity / pre-contractual steps (Art. 6(1)(b)) — Contact form submissions are processed to respond to your enquiry.

4. Hosting

Our website is hosted by Xel.nl, located in the Netherlands. Xel.nl may process server log data on our behalf as a data processor. As the hosting is within the EU/EEA, no international data transfer is involved.

5. Cookies

Our website uses only a minimal cookie to remember your cookie consent preference. We do not set analytics, advertising, or third-party tracking cookies. For full details, see our Cookie Policy.

6. Data Retention

Server log files are retained for no longer than necessary for security purposes, typically up to 90 days. Contact form submissions are retained for as long as needed to handle your enquiry, and deleted thereafter unless a longer retention is required by law.

7. Your Rights

Under the GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data
Object to or restrict certain processing
Request data portability
Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, contact us at firstcontact@emissaryofgaia.com.

8. Right to Lodge a Complaint

If you believe your data protection rights have been violated, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.

9. Changes to This Policy

We may update this policy from time to time. The date at the top of this page indicates when it was last revised. We encourage you to review this page periodically.